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8 Obstacles to Change and How to Overcome Them

gruber

Most of us recognize that higher ed is changing. A lot. And on the web, our users’ expectations, needs, and wants are changing at a pace that’s tough to keep up with, let alone get ahead of. These changes to our universe mean that we must also change as a web team (everyone who contributes to Bethel’s site included). We must adapt. We need to get better, faster, more responsive.

Change is scary and painful. It takes us out of our routines and comfort zones and into uncharted territory. It makes us feel uncertain, insecure, and (quite frankly) a little bit dumb.

But the difficulty inherent in change doesn’t give us an excuse to avoid it, or to ignore the fact that change is often necessary.

I recently finished reading former Harvard Business School professor John Kotter’s Leading Change. In the book, Kotter outlines the 8 obstacles we’ll face anytime we try to make changes. He then uses case studies, personal experiences, and well-known examples to illustrate the consequences of ignoring these obstacles and to offer practical advice for navigating through them.

Leading Change got me thinking about the change efforts I face every day in my web work here at Bethel, and what I can do to be a part of the solution instead of becoming a potential roadblock.

The obstacles to change:

1. Complacency

For change to happen, everyone involved has to believe that change is needed. So often, we get stuck in our routines and processes that have worked for years and we catch “this is the way it’s done”-itis. We accept the status quo.

This is how we write emails.

This is what our website looks like.

This form is good enough.

But in today’s higher ed climate I need to remind myself that “good enough” is rarely good enough. Our users call for our absolute best. To deliver our best, we need to be willing to change. And before anything can change we all need to have a sense of urgency.

2. Lack of power

This is one I’m sure we all recognize. We know a change is needed. We’ve done the research, developed the strategy, and come up with a process to get it done. But when it comes time to execute we realize that we have little (if any) support.

3. Lack of vision

A lot of times we’ll jump into new projects or try to change things without taking the time at the beginning to create a vision. What’s the change we’re making? Why? What are we hoping for? A lack of vision means that we don’t have any direction, and we’ll quickly lose sight of where we’re trying to go. Plus, the people we’re asking to change won’t have any reason to support us or buy in.

4. Failing to communicate the vision

You’ve created your vision. Great. Dodged that pothole. What do you do with it? Let it sit in your Google Drive to collect (virtual) dust? That doesn’t do much good, does it? To provide our teammates with direction and give them a reason to buy in, it’s not enough to have a vision. We need to share it.

5. Letting obstacles get in the way

Every project has obstacles. That’s just reality. And projects that call for change have even more obstacles than normal because change is hard. You’ll never make changes if you let these obstacles stop you. If you believe in your change and want to see it succeed, you must be relentless.

6. Failing to create short-term wins

When you’re trying to make changes, the big picture is important. Where are we and where do we want to end up?

But it’s a long, hard road from here to there. And to stay motivated and focused we need some wins in the middle. We need reasons to celebrate, signs of success, affirmation that all our efforts are worthwhile. Think of it as stopping for ice cream in the middle of a family road trip.

Failing to create short-term wins will leave us all exhausted and discouraged.

7. Declaring victory too soon

When is a change effort done? If you’re changing your email strategy, are you done when the first new email is sent?

Don’t even think about it. Real change runs deep. The job isn’t done until the change becomes the reality. When it’s ingrained in your processes and your projects to the point that the new way is second nature.

When it’s no longer the “new email strategy,” but just the “email strategy.”

8. Ignoring organizational culture

Now that the new way is accepted as business as usual, it needs to become a part of how we operate and how we think. It needs to become part of our culture, part of our identity and story. Failing to appreciate organizational culture and failing to anchor our change efforts in the culture will lead to regression. We’ll use the new process while it’s fresh in our minds, but what about 6 months from now? A year? Five years?

There you have it. 8 obstacles. It’s a bit overwhelming.

But there is hope. Change is possible. And in my next 8 posts I’ll dig into each of these obstacles and do my best to offer some tips and strategies (some that we’ve used, some aspirational) for leading change.

Why Does Bethel Exist?

gruber

A couple of weeks ago, one of our teammates challenged us to think about a very basic question: Why does Bethel exist?

The question is poignant in its simplicity. And as we talked about why Bethel exists I found myself moving beyond mission statement and core values to an equally simple answer. Bethel exists because we believe we’re doing good in the world.

There’s obviously a lot more to be said about it, but at our core we want to make the world a better place by preparing people to add their own unique contributions to that end.

Why am I here?

My teammate’s question was one I needed to hear and spend time thinking about. It also got me thinking about why I’m here.

Working on a university website can be painful. It’s easy to get discouraged by the magnitude of our task or bogged down by the glacial pace of change or just distracted by the day-to-day. Sometimes I feel like I’m trying to knock down a brick wall with my face. Another teammate compared our work to the myth of Sisyphus (her metaphor was more eloquent than mine). We set a goal, struggle to reach it, and then start again at the bottom when a new group has new needs, or priorities shift, or the online landscape changes.

I bet all of you can relate.

But when I cut away all the confusion and frustration and complexity of writing for Bethel’s website, I know why I do it. I’m here because I believe Bethel is working to make the world better. I believe that our community is full of good people doing good things. I believe that Bethel can prepare those good people to go out into the world and make a real difference. And I hope my efforts to share that message will reach people who want to join us and add their own contributions to making the world better.

How about you?

I challenge you to ask yourself: Why do you think Bethel exists? Why are you here?

For me, answering these questions in the simplest terms possible was a breath of fresh air. It reminded me that we’re all on the same team, and challenges arise not because we have different goals, but because we have different ideas about the best way to accomplish the same goals. And our shared goals are noble, important, and worth working for.

If you’re anything like me, taking some time to think about these questions for yourself will energize you when you get frustrated, help you reach out to your audience in authentic ways, and inspire you to do great work.

Who Are U? Branding in Higher Ed

gruber

There are certain university logos that produce immediate, almost subconscious thoughts and feelings whenever I see them. Put the Harvard logo in front of me and I think Ivy League, prestigious, exclusive. I associate the Alabama logo with football and the Duke logo with basketball. Stanford is innovative and high tech, the farm system for Silicon Valley.

I have deeply engrained, strongly held preconceptions about these schools even though I’ve never set foot on their campuses, and seeing the school’s logo is enough to bring those preconceptions to the surface.

My gut reaction to each logo is a reflection of that university’s brand.

What’s a brand?

When we talk about brands, people often think first of icons, color schemes, and typography. Indeed, I started this post by considering the power of logos. But logos and colors are merely manifestations of a brand, not the brand itself. Logos are symbols that marketers use to represent their brands and elicit specific emotions in their audiences, but branding goes much deeper and is far more complicated than selecting the right font.

Bestselling author and marketing guru Seth Godin defines a brand as “the set of expectations, memories, stories and relationships that, taken together, account for a consumer’s decision to choose one product or service over another.

A good university brand connects with prospective and current students, alumni, staff and faculty, parents of students, potential employers of students, and people in the greater community who might not know much about a school, but still make certain associations when they hear the name.

Our brand is the promise we make through the story we tell. The promise sets expectations – this is what we do. The story is our enactment of that promise and proves that we deliver on the expectations we’ve set – this is how we do it. The fulfillment of the promise leads to trust and a sense of value. Emotional bonds are formed and long-lasting relationships are established

Why do we need branding?

Every university has features that make them unique: legacies, traditions, reputations, success stories. Don’t schools just brand themselves.

At Bethel, we have alumni doing amazing things in the world. We have incredible students who create a supportive, encouraging community. We have brilliant faculty members who genuinely care about their students.

We’re already walking the walk. What’s the point of taking a step backwards to think about how we talk the talk?

I’m glad you asked. Certainly, the walk is the priority. But we can’t do the things that make us great if nobody knows who we are or what we stand for. We can’t have a community of students, faculty, and staff without the students, faculty, and staff. Even more importantly, we can’t have our community without the right students, faculty, and staff.

Recruitment is important. But a brand goes beyond meeting quotas and filling seats. Branding is about finding the right fit people. The people who help build our community, support our mission and values, and want to make a difference in the world. The people who resonate with our promise and our story, and who will go on to further our brand just by the way they live their lives.

And we’re not interested in wasting anyone’s time. We want the people who will connect to Bethel, who will find their time here enriching and transformational, the community supportive, and their money well spent.

When we do branding, we’re specifying our promise and showing how we deliver on that promise, helping us find the people who resonate with Bethel.

Why is branding so hard?

Branding isn’t easy in any industry. If it were, every company in the world would have a strong identity and brand loyalty from customers. But only a select few have established that kind of relationship and emotional bond.

Adding to the difficulty, higher education faces unique challenges that make our branding efforts even more complicated than in other enterprises.

1) We’re tough to define.

Higher education is a difficult thing to describe, define, or categorize. Think about it this way: if I go to a gas station and buy a bag of Skittles, I know I’m getting delicious candy and I’ll experience a taste of the rainbow. It doesn’t matter which gas station I choose. Or if I visit an Apple Store and buy a new MacBook, I know the features and screen size and user experience I’m buying. I can easily compare the specs of MacBooks to Dells and ThinkPads to decide which is best. It doesn’t matter which Apple Genius rings up the final sale.

But if I’m a 17-year-old trying to decide where I’ll go to college, how can I tell them apart?

Every college claims to have exceptional professors, a passionate and active community, challenging academics, state-of-the-art facilities, study abroad programs and a global perspective, internship and research opportunities, and a wide variety of majors and minors.

So is it true that all universities are all of these things? Or is it more likely that we highlight these features because they’re safe, tested marketing points, and it’s really hard to figure out what actually makes us different?

What makes us different – that’s the million-dollar question, isn’t it?

College is an experience, and each experience is unique to an individual student. How can we possibly pinpoint the parts of the experience that make us different from other schools when the experience is so hard to generalize from student to student? Can we make a promise to prospective students when we won’t know the outcome of their time here, or our ability to deliver on our promise, until they’ve already invested 4 years and a considerable amount of money? If each student experience is different, how can we identify a “typical” prospective student? Is there such a thing?

Does your head hurt yet?

2) We’re big and messy.

No matter how a university is organized, it’s always made up of subgroups: traditional undergrad schools, adult undergrad schools, graduate schools, seminaries, different academic departments (arts, humanities, sciences), athletics, student life, offices, alumni groups, etc. The list just goes on and on, and varies greatly from one university to the next.

University branding is confusing because each subgroup has slightly different identities and personas. Their people have different needs and expectations. For a university brand to work, it needs to capture the essence of all subgroups in a unified way while giving each the ability to adapt the brand to its audience and context

In other words, it’s extremely complicated.

3) We’re not a bag of Skittles.

There’s a hesitancy to run Bethel like a business or treat what we do here as a product to be sold. The fear, it seems, is that we risk compromising our integrity, restricting academic freedom, and cheapening the college experience by touting outcomes at the expense of life experiences, exploration, learning, and growth.

I understand the concern. But this isn’t the way it has to be, or should be. All groups at Bethel – faculty, staff, students – should be working together to define, establish, and support our promise and story. The idea isn’t that a team of marketers invents a brand and forces the rest of the school to conform.

We’re always making a promise to our community. When someone enrolls at Bethel, or comes to work at Bethel, there are certain things they can expect to get from the experience. And Bethel already has a story it’s telling. Students, faculty, and staff live it out every day.

We just need to figure out how to define those things. How can we be specific about our promise so we can differentiate ourselves from other schools? How can we tell our story in ways that resonate so our promise will be understood? How can we ensure we deliver on our promise time after time to create long-lasting relationships?

Those are the questions that branding asks. It’s not easy, but worthwhile efforts never are.